Privacy Policy

At Crossfield Society, the protection of your personal data and privacy is not just a legal obligation but one of our most fundamental priorities in established trust within our community. This Privacy Policy provides a detailed explanation of exactly how your personal data is collected, processed, stored, and protected through security protocols when you visit our digital platforms, register for our professional services, subscribe to our newsletters, or interact with us by participating in community events. By continuing to use our website and the digital services we offer, you acknowledge and agree to the data collection and processing practices described in this policy of your own free will.

To provide you with a richer and more personalized experience, we may collect the following categories of data: • Directly Provided Information: Information you provide when applying for membership, filling out registration forms, or contacting us directly through our communication channels; including your name, surname, email address, professional links (e.g., LinkedIn), academic background, areas of expertise, and resume information. • Automatically Collected Information: Technical identifiers recorded automatically by our servers the moment you visit our website, such as IP address, device type (mobile/desktop), browser information, time spent on our site, pages visited, click paths, and entry-exit data. • Cookies: For detailed information about technical identifiers placed in your browser to remember your preferences and optimize site performance, please review our Cookie Policy.

The data we collect is processed for the following strategic purposes within the framework of the Crossfield Society vision: • Continuous provision of platform services, definition of membership rights, and secure management of user accounts. • Creation of networking opportunities and encouragement of a collaborative environment within our interdisciplinary community. • Customization of content according to user preferences, improvement of the site's technical infrastructure, and analysis of user experience for enhancement. • Regular communication regarding community announcements, academic newsletters, event invitations, and platform updates. • Fulfillment of obligations arising from legal legislation and ensuring security audits.

Your personal data is maintained in our secure and high-protection systems for the duration necessary to fully fulfill the purposes specified in this Privacy Policy or for the retention periods stipulated by the legal legislation to which we are subject. When the purpose of data processing no longer exists or legal retention periods expire, your personal information is securely deleted, destroyed, or anonymized in accordance with the Crossfield Society data destruction policy so that it can no longer be associated with an identified or identifiable person.

Due to its commitment to its community, Crossfield Society never sells or rents your personal information to third parties for commercial marketing purposes. Your data may only be shared in the following limited circumstances: • Within the framework of strict confidentiality agreements and security protocols with technical infrastructure providers, cloud hosting services, and data analytics partners with whom we collaborate to ensure the sustainability of our services. • With authorized authorities in cases where legal obligations arise, such as public safety, a legal investigation, or a court order. • With relevant partners in cases where your explicit consent is obtained within the scope of an event or joint project.

We use industry-leading technologies to ensure the digital security of your data. All data transfers on our platform are secured with SSL/TLS encryption protocols. Furthermore, access to our databases is limited only to authorized personnel, and regular cybersecurity audits and penetration tests are performed. Although we take the highest level of precautions, we remind you that no transmission over the internet is 100% secure, and we commit to continuously updating our technical and administrative measures to protect your data.

You have full control over your data within the scope of relevant international legislation (GDPR, etc.). You can exercise the following rights at any time: • To learn whether your personal data is being processed and to request information if it has been processed. • To inquire about the purpose of processing your data and whether it is used in accordance with that purpose. • To request the correction of data that is processed incompletely or inaccurately. • To request the deletion or destruction of your data (right to be forgotten). • To learn about the third parties to whom data is transferred and to object to processing activities. • To request compensation for damages in case you suffer loss due to unlawful processing of data.

For any questions, opinions, or requests regarding our privacy policy or to exercise your rights, you can contact the Crossfield Society data protection team. You can submit your requests in a verifiable manner to privacy@crossfieldsociety.org. Your applications will be reviewed within the legal period, and a detailed response will be provided to you.